The Group Leader Information Packet will be provided on Friday when your group checks in.

Registration will take place in the ENR2 Building on the 2nd Floor from noon to 5 p.m. on Friday. Please have only the group leader wait in line to register. Please have your completed Participant Agreement and Safe Environment Forms with you.  

Doors open to the main venues at the following times:

Friday evening – 5:45 p.m.

Saturday morning – 7:30 a.m.

Saturday afternoon – 1:45 p.m.

Saturday evening – 6:00 p.m.

Sunday morning – 8:00 a.m.

First Line of Defense

Thank you for your yes to care for and minister to the youth at the Steubenville Youth Conference!

The group leader and adult chaperones are the primary ministers to the youth on the weekend. Please be sure to share all of this information with all adult chaperones and religious in your group.

The Team of Prayer Ministers

Prayer ministers will be available on Friday and Saturday night and Sunday morning. They may approach you to ask if you need assistance. Feel free to approach a prayer minister for help.

Role of Prayer Ministry

The role of prayer ministry is to serve and support you and your chaperones by offering spiritual assistance to the youth in your group. Prayer ministry is an extension of the ministry done by the ministry team from the stage and by you as the group leader and chaperones. They can assist you if there are several youth that need attention or if there is a particular situation that you and your chaperones are unsure how to handle.

Remaining Present

If a prayer minister does assist your youth, it is ideal to have an adult chaperone from your group present to watch over and pray with them also, as it is good for the youth to have a familiar person present. In addition, it is the adult chaperone who will be going home with the youth. Therefore, he or she can continue to pray for and with the youth at home if needed. If this is not possible, know that the prayer minister will encourage the youth and let them know that group leaders and chaperones are there for them, if need be.

To download a copy of the Group Leader Information Packet, please visit: http://steubenvilletoronto.com/groupleaders/emails/group_leader_info.pdf

Arrival:

• Check in is from 3 p.m. to 6 p.m., July 13, 2018.
• Dinner will be from 4 to 6 p.m., so it is advisable to arrive as early as possible to ensure you have enough time to settle in before the conference begins.
• The group leader/adult chaperone should have the following items with them for check in. You can help to make the check-in process smoother and faster by having these items organized when you arrive.
  • On-Site Breakdown Form: An accurate count of the number of conference attendees.
  • Adult Attendees List: An accurate list of the names of adults in your group (including priests).
• Each group is responsible for transportation to and from UOIT. Parking for cars and buses is free; conference volunteers will direct you to the appropriate spaces upon arrival.

Accommodations- UOIT Residences- http://www.uoitrez.ca/:  

• • All registrants (participants and chaperones) will be assigned in a suite within a residence of UOIT located right on campus.
  • Each suite contains two double beds, a kitchenette and living area, and a comfortable three-piece bathroom.
  • Room assignments will be based on gender and group.
  • Parish groups will also be able to use many of the lounges in the residence buildings as
    meeting spaces for small group discussion, prayer, or just to hang out and socialize.
  • Please note: There are two double beds per room (bedding provided). There will be four people assigned to each room. Two students (and potentially chaperones) will be sharing one bed. If you do not feel comfortable doing this, you can bring your own sleeping bag, air mattress, and pillow.

• Based on conference and group size there is a possibility of a fifth or sixth participant being added to a room. If this is necessary, you will receive a phone call and/or e-mail two weeks prior to the conference, informing you to bring bedding.

• Room Assignment Worksheet– Approximately two to three weeks before the conference you will receive an email with your group’s rooms. You will be required to reply (by July 3) to this email, inserting the names of the participants you will assign to each room. It is mandatory that we receive this information, as it is required by UOIT prior to arrival.

The Marketplace is located in the Gordon Willey Building. The sale and distribution of any items is strictly prohibited without the permission of the Conference Director.

Lost & Found
Lost & Found is located at Conference Services. If you realize after the conference that you lost something, call 416-599-7676 within two weeks to claim your items.

Smoking Policy
Except for designated outside areas, all conference venues are smoke-free facilities. During the sessions we ask all participants, including adult chaperones, to refrain from smoking.