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Arrival and Check In

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Arrival

  • Buses: Enter campus by Franciscan Way West and continue to Assisi Heights, where you will be directed where to park and Group Leaders will proceed to check in.
  • Cars/Vans: Enter campus by way of Franciscan Way West and park anywhere on campus (adhering to handicap laws, conference reserved signage, and instruction from Conference Staff and Security).

Check In

Every group must check in before they can participate in any aspect of the conference. Check in is on Friday from 2 p.m. to 6 p.m. in the St. Joseph Center Seminar Room.

  • Groups must be checked in before they can attend the Travelers’ Mass at 4 p.m.
  • Only Group Leaders and one chaperone proceed to check in; we do not have room to accommodate everyone.
  • You will receive wristbands and housing assignments for your group.

Forms

Bring the following forms. Please double check that they are fully completed. All found in your Group Leader Information Packet:

  • On-Site Breakdown Form
  • Adult Chaperone Verification Forms–one for each of your chaperones; have IDs ready also
  • Sunday Lunch Form
  • Be sure your whole group has submitted Liability Forms via your Dashboard.

 

 

Group Leader Information Packet

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At check in, group leaders will receive their pizza pick-up vouchers (if pre-ordered), Sunday travel meal pick-up vouchers (if pre-ordered), group T-shirts (if pre-ordered), and participant lanyards.

Religious should check in at the Religious Table if they arrive prior to 3:30 p.m.  After 3:30 p.m, religious will check in by the chapel. Those religious serving at the conference will be given free entry; any that plan to be participants will need to register as a participant.

Franciscan LEAD Participants

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LEAD Participants will be on the grounds of the Conference Site when group check in begins. However, the LEAD program does not conclude until 1pm. LEAD participants will need to be “checked out” and dismissed to the group leaders.  Group leaders should check at Central Office to connect with their LEAD participants Friday.

Bus Drivers

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Unless the bus driver is also registered as a chaperone with your group, he or she is not allowed onto the Conference Site.  The exception to this is the closing Mass on Sunday morning. Buses MUST drop off either in front of the Civic Center or on the main parking lot side. DO NOT DROP OFF PARTICIPANTS ON THE SKATE PARK SIDE.

Arrival and Check In

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Only the group leader is to report to Central Office to check in the group. Check in begins at 11 a.m.  Group leaders must have one completed Liability Form per participant (including all adults). **The group leader should submit the completed/signed Acknowledgement and Verification Form prior to arrival. Groups without this form on file cannot be allowed onto the conference site.

Responsibilites

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A group leader is the person who organized the trip and will serve as the contact person between Central Office and the group’s participants. The group leader must be an adult, age 21 or older, who is in attendance with the group at the conference for the entirety of the weekend.

Retail Hours of Operation

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The Franciscan Bookstore is located on the ground floor of the J.C. Williams Center. 

Bookstore
Hours of Operation:

  • Friday: 9:00 a.m.-6:30 p.m.
  • Saturday: 7:00 a.m.-6:30 p.m.
  • Sunday: 7:00 a.m.-10:00 a.m.

Cupertino’s Café 
Hours of Operation:

  • Friday: 8:30.a.m.-6:30 p.m.
  • Saturday: 6:00-9:00 a.m.; 10:30 a.m.-6:30 p.m.; 10:00 p.m.-Midnight
  • Sunday: 6:00-9:00 a.m.

The Pub 
Hours of Operation:

  • Friday: 10:00 p.m.-Midnight
  • Saturday: 11:30 a.m.-2:30 p.m.; 4:00-6:30 p.m.; AND 10:00 p.m.-Midnight
  • Sunday: CLOSED

 

Responsibilities

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Group leaders and chaperones must…

  • Know where their youth are at all times.
  • Effectively communicate said rules and regulations to all members of your group.
  • Adhere to all posted signage pertaining to the conference on the campus of Franciscan University, and ensure that the youth of your group do the same
  • Attend to the needs of the youth throughout the duration of the conference weekend.
  • Lead small groups.
  • Be present and helpful to the youth, especially in dealing with points of confusion or misunderstanding.
  • Pray with and for the youth of your group throughout the duration of the conference.

See “Rules and Regulations” under “Conference Information”